Archive1. SPGN 2014/01 – Tips and ideas for your publication 2. SPGN 2013/01 – Formatting various book formats ready for publication 3. SPN - Distribution channels for book publications 4. SPN - DOI - Digital Object Identifier 5. SPN - Academic/scientific publications on the Internet 6. SPN - Get-ups for technical publications
Archive Details
SPGN 2013/01 – Formatting various book formats ready for publication
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Shaker Publishing Group
2013/01 - #000000#
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Dear Author,
Our authors often ask us for formatting guidelines
for their manuscripts in the run-up to scientific
or academic publications. They want to make sure
that the later book has an attractive and easily
readable layout without any complicated and
time-consuming reformatting work before publication.
We would thus like to use today's newsletter to
provide some formatting suggestions and technical
tips for the most common book formats. These should
be helpful for all of your future book publications
and can also be used when preparing online publications.
You will also find some hints for an individual design
of the book cover.
Yours sincerely
Shaker Publishing Group, Aachen/Maastricht
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1. Formatting the text
1.1 Manuscripts in an A4 format
1.2. Manuscripts in a book format
1.2.1 A5 format
1.2.2 Trimmed B5
1.2.3 Intermediate format 16 x 23
1.3 Characteristic features of paper manuscripts
1.4 Characteristic features of PostScript/PDF files
2. Components of the preliminary/publisher`s page
2.1 Theses and professorial dissertations
3. Typefaces
4. Preparing cover drafts
4.1 Pictures/Illustrations
4.2 Line art/logos
4.3 Colours
4.4 Fonts
5. Your publication
6. Information on new publications
7. Your opinion
8. Newsletter distribution list
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1. Formatting the text
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There are two basic ways to create a text with a word
processing program. The most common procedure is to
send the publisher your manuscript in an A4 format
which is then normally scaled down to a smaller format
since the large A4 format is rather unwieldy to read.
This method is preferable if the file is used not only
as a pre-press stage by the publisher but also to
deliver deposit copies – for example dissertations or
post-doctoral dissertations. Since the text can only be
scaled proportionally, final sizes can only be selected
from other DIN formats, usually A5 or B5.
If you only wish to produce an optimum pre-press stage
we recommend that you create the final book format in
your word processing program. You can then check the
subsequent layout at any time through your own test
print-outs and adjust the type sizes or spacing more
easily to your requirements.
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1.1 Manuscripts in an A4 format
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If you submit the manuscript in an A4 format it is
important that you choose a type size that is still
easily legible after the text has been scaled down
its book format (unless the book is to be published
in an A4 format). This means that it should not be
smaller than 13 pt (for A5) or 12 pt (for B5). The
type sizes in quotation blocks, footnotes or
illustrations can be smaller.
The margins should be at least 2 cm on all four sides
and should also include any header and/or page numbering.
Since a book is printed on both sides of the sheet
of paper it is important that the page numbers are
positioned on the outer edge: the odd page numbers
on the right and even ones on the left. Alternatively,
the page numbers can also placed in the centre of
the page.
Line spacing should be 2 pt large than the type or
1.2 times the size of the type. This applies for all
book formats and if you create the final size directly.
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1.2 Manuscripts in a book format
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The page composition, layout, fonts and type sizes
are, of course, also a matter of personal taste. The
following exact details for formatting a manuscript
should thus be regarded as a recommendation or
suggestion to help you ensure the smoothest possible
procedure and optimum printing results for your future
projects.
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1.2.1 A5 format
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You should first define the paper size for the page
layout. The width must be 14.8 cm and the height 21 cm.
It is best if you define the following margins: 1.5 cm
at the top and 2 cm each on the left, right and bottom.
Set the footer for the page number to 1.25 cm. If you
use a header you can set the upper margin to 2.5 cm and
the header to 1.5 cm. The type size can be 9-11 pt.
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1.2.2 Trimmed B5
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Since B5 publications (in fact 17.6 x 25 cm) are
normally printed on 70 x 100 paper to save costs,
a trimmed final size of 17 x 24 cm is often used:
the following data relate to this size. You should
set the paper size accordingly to a width of 17cm
and height of 24 cm. The margins at the top, left
and right should be 2cm and 2.5 cm at the bottom.
The footer has a spacing of 1.5 cm. If a header is
used this should be set to 2 cm and the top margin
to 3 cm. A type size of 9-12 pt is recommended
depending on the total number of pages.
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1.2.3 Intermediate format 16 x 23
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You will often find an intermediate size, 16 x 23 cm,
between A5 and B5 for scientific or academic publications.
If you wish to publish in this format you should set
the user friendly paper size to a width of 16 cm and
height of 23 cm. The upper margin should be 1.75 cm,
the lower margin 2.5 cm and the right and left
margins 2 cm. Set the footer to 1.5 cm. Any header that
is used should be set to 1.75 cm. The upper margin is
then 2.75 cm. Here again, the type size should be 9-12 pt.
All of these formats can also be used for online publications.
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1.3 Characteristic features of paper manuscripts
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If you wish to send the publishers your manuscript as
a printed text you should remember that grey scale
illustrations are difficult to reproduce. In order to
be able to show different shades of grey the illustration
often has to be screened, producing a slightly coarser
picture quality. In this case you should forgo grey
scales or use a coarse dot or line matrix (below 28 lpi).
You can avoid these difficulties by submitting a PDF
or PostScript file for printing.
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1.4 Characteristic features of PostScript/PDF files
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Ideally, you should deliver the manuscript as a
read-only electronic file, in other words in a PDF
or PostScript format. In these formats, the type
sizes, position of the illustrations, page and line
breaks, paragraphs, etc., as defined in the word
processing program (such as Word) are transferred
to a read-only file so that no formatting or paper
size errors occur when printed on other systems,
something that cannot be guaranteed if a Word file
is submitted.
Be sure to define the PDF-Writer or PostScript
printer driver as the standard printer when writing
and formatting the text so that the format settings
are not changed when saving as a PDF or PostScript
file.
It is in principle possible to deliver a paper copy,
though this does not always provide the best possible
print quality. We always recommend submitting an
electronic file, particularly if the work contains a
number of illustrations.
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2. Components of the preliminary/publisher's page
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The preliminary pages can be found between the cover
and the actual text of a book. These pages are normally
created by the publisher and integrated in the author's
manuscript. They consist of:
a)Bastard title
This page remains empty or bears the name of the author
and the lemma or the publisher’s logo.
b)Bastard title reverse
In the case of serials or works with several volumes
this page may show the serials title and editors, etc.
In most cases, however, this page remains blank.
c)Main title
The main title page bears the name of the author(s)
and the complete title as well as information about
the print run, publisher, place and year of publication.
d)Main title reverse (printer's imprint)
The printer's imprint (lat. impressum) contains
information on the title's protective rights such
as the copyright note, the print run number, in
the case of translations details of the original
publishers as well as information on the companies
involved (typesetters, printers, binders, etc.) and
a mention of the country of production,
e.g. "Printed in Germany".
The ISBN (International Standard Book Number) and
possibly the ISSN (International Standard Serial Number)
for serials may also be shown. There is also a
reference that the title has been included in the
relevant national bibliography.
The preliminary/publisher's pages may be followed by
a dedication and/or preface. They normally begin on
the right side, like the following table of contents.
The first chapter of the book should also begin on the
right side.
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2.1 Theses and professorial dissertations
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With theses and professorial dissertations, the
university normally requires an additional title
page for the depositary copy to be submitted. This
must be in line with the university's instructions
and normally also contains information on the
examiners and examination date. This title page is
printed before the main publishers' title.
A curriculum vitae of the author is also often
required as the last page of the books.
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3. Typefaces
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Serif typefaces such as Times New Roman or Garamond
are better than sans-serif typefaces when reading
longer body texts. The serifs (French for "small feet")
make it easier for the reader to stay in the right
line by stressing the baseline. Sans-serif typefaces
such as Arial or Verdana are used more for short texts
or headings.
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4. Preparing cover drafts
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Different demands are made on the copies for book
covers than on the text inside the book. The resolution
and format of the illustrations is a very important
factor here. It is also advisable to clarify whether
Macintosh or Windows systems are used by the publisher
in advance.
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4.1 Illustrations
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You should choose a resolution of at least 300 dpi
(ideally 600 dpi) when scanning colour or grey-scale
illustrations. Illustrations taken from the Internet
often only have a resolution that is adequate for
monitors (72 dpi) and are not suitable for printing.
All image files that are used should not have a format
that is smaller than that planned for printing since
the print quality will suffer greatly through any later
enlargement.
In principle, all illustrations should be saved without
text to allow post-processing. An overall view of the
layout can be enclosed as an additional file or printout.
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4.2 Line art/logos
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Lineart or logos that contain no grey scales but
only 100% black and white should be scanned with
at least 1000 dpi. They can be saved in either eps,
tiff or wmf-format. Coloured logos must be saved in
the CMYK mode with the desired special colours.
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4.3 Colours
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Coloured photos are printed in the CMYK mode. This
means that all colours are printed in offset with a
mixture of the colours cyan, magenta, yellow and key
(=black to enhance the contrast). The CMYK mode thus
has to be chosen when scanning.
Remember that the colours on your monitor will differ
from the later offset print on account of the
individual screen settings.
Printing can also be carried out with special colours
(HKS or Pantone). There are 88 HKS colours, which have
been standardised within Europe, and around 400 Pantone
colours that have been standardised world-wide and can
be selected from colour guides. It is advantageous to
set these special colours in the file.
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4.4 Fonts
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If you would like a specific font for the cover you
should send this in with the manuscript, i.e. the
font should be saved separately. If a font does not
exist in the file it may be replaced by a different
font (usually Courier) during exposure.
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5. Your publication
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In addition to conventional book publications we can
offer online publications as well as publications on
CD, CD-ROM and DVD.
Find out more about our publication concept that
offers academic and scientific authors a number
of advantages at http://www.shaker.eu
A number of tips on layouts and formatting can be
found at the link http://www.shaker.eu
This also contains precise instructions on converting
your manuscript into a PostScript file. Ask for an
offer without obligation:
http://www.shaker.eu
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6. Information on new publications
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We have published more than 20,000 scientific works
by renowned editors and authors from a multitude of
famous research institutions to date. An overview
can be found on our catalogue pages
http://www.shaker.eu
Use our new publications service. We keep you informed
on new publications in your specialist field every
month by e-mail. Tell us which topics you are interested
in per e-mail to mailto:info@shaker.eu
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7. Your opinion
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Tell us what you think about our newsletter. Are the
topics interesting? Are the contents explained in too
much or not enough detail? Do you have any special
wishes or suggestions for topics that we could present
in more detail?
Send your suggestions, praise and criticism to
mailto:newsletter@shaker.eu
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8. Newsletter distribution list
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Our newsletter appears once a month and deals with
topics for authors and editors from the field of
science and research.
If this does not appeal to you and you do not want
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(C) Copyright Shaker Verlag GmbH
All rights reserved, including off-prints of extracts,
reproduction in part or completely,
storage in data processing systems
and translation.
This newsletter is published by
Shaker Verlag, Aachen
For more details contact: mailto:info@shaker.eu
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Shaker Verlag GmbH
Kaiserstr. 100
52134 Herzogenrath
PO Box 101818
52018 Aachen
Germany
Phone: +49 (0)2407 / 9596-0
Fax: +49 (0)2407 / 9596-9
e-mail: mailto:info@shaker.eu
Internet: http://www.shaker.eu/
Shaker Publishing BV
St. Maartenslaan 26
6221 AX Maastricht
Postbus 3167
6202 ND Maastricht
The Netherlands
Phone: +43 (0)3500424
Fax: +43 (0)3255090
e-mail: mailto:info@shaker.eu
Internet: http://www.shaker.eu/
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see also item 8: Newsletter distribution list
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